Oakham Town Council
Victoria Hall, 39 High Street, Oakham, Rutland, LE15 6AH
Telephone: 01572 723627
e-mail: enquiries@oakhamtowncouncil.gov.uk
AN EXTRA MEETING OF OAKHAM TOWN COUNCIL
WEDNESDAY 19TH AUGUST 2015 AT 7.00 PM
AT THE OFFICES OF OAKHAM TOWN COUNCIL,
VICTORIA HALL, 39 HIGH STREET, OAKHAM
Members of the public attending this meeting are advised that it will be
filmed and recorded, or photographed
AGENDA
1. APOLOGIES - Standing Order 1(u)
(i) To receive apologies for absence
(ii) To decide whether to approve absences
2. DECLARATIONS OF INTEREST
Members are asked to declare, if required:
(i) Any Disclosable Pecuniary Interest they may have in respect to items on the agenda
(ii) Any other interest they may have in respect to items on the agenda
Members are also reminded to inform the Clerk of any changes in their Register of Members’
Interests
3. MINUTES (Appendix A)
To confirm the minutes of the meeting of Oakham Town Council held on Wednesday July 22nd
2015
4. COUNCILLOR’S QUESTIONS
To answer questions previously notified to the Clerk under Standing Order 9
(Members note that 72 hours’ notice is now required)
5. CHAIRMAN AND MEMBER’S REPORTS
To receive a report from the Chairman on functions attended and to receive reports from
Members who have attended meetings on behalf of Oakham Town Council
(Members intending to report should inform the Clerk prior to the meeting)
6. CLERK’S REPORT – For information only
To receive a report from the Clerk
7. DEPUTATIONS BY THE PUBLIC
Members of the Public are invited to address the meeting in accordance with procedures laid
down in Standing Orders 1(d) – 1(i)
8. AUDIT OF ACCOUNTS (Appendix B)
To consider a report and to decide whether to agree to the following proposal from Cllr
Brookes:
I propose Oakham Town Council appoint an external auditor to conduct an audit of the
2014 - 2015 accounts so that confidence in the Council’s accounts can be regained.
9. REPORT FROM STREETS ACCOUNTANTS (Appendix C)
(i) To consider and to resolve whether to accept the report’s findings as detailed on Page 5
of the report.
(ii) To agree to consider the recommendations contained in the report at a future date.
10. SUSPENSION OF STANDING ORDERS
To resolve to suspend Standing Order 12(a) in order that Item 11 on the agenda can be
considered
11. ACCOUNTS 2014 – 2015 (Appendix D)
To resolve to approve the re-stated accounts for 2014 / 2015
12. AUTHORISATION TO PAY INVOICES OVER £5000
To authorise payment of the following relating to the installation of the new skateboard facility
in Cutts Close subject to satisfactory completion of remedial works
(i) Caloo Limited (Appendix E(i))
Invoice No. 2210 for £35,340.00
(£29,450.00 + £5,890.00 VAT)
(ii) Caloo Limited (Appendix E(ii)
Invoice No. 2235 for £12,654.00
(£10,545.00 + £2,109.00 VAT)
13. AUTOMATIC ENROLMENT (Appendix F)
To consider a report and to make any decisions as required
14. RISK MANAGEMENT REVIEW (Appendix G)
To consider a report and to decide whether to authorise an external Risk Management Review
15. FORMER FITNESS CENTRE
To approve the appointment of a firm of architects to draw up plans and tender documents, to
submit any planning applications required on behalf of the Council and to ensure any other
statutory requirements are met.
16. SCHEDULE OF PAYMENTS (Appendix I)
To decide whether to approve the Schedule of Payments from June 1st 2015 to August 6th 2015
17. STATEMENT OF ACCOUNTS (Appendix J)
To decide whether to approve the Statement of Accounts to August 6th 2015
18. SUSPENSION OF STANDING ORDERS
To resolve to suspend Standing Order 12(a) in order that Items 19 and 20 on the agenda can be
considered
19. REVISION OF WORKING GROUPS (Appendix H)
To consider a report from the Chairman of the Council and to make decisions as appropriate
20. TOWN COUNCIL REPRESENTATIVE TO THE TRUSTEES OF THE VICTORIA
HALL
To discuss the issue and to make any decisions as appropriate
21. EXCLUSION OF PRESS AND PUBLIC
To decide whether to exclude the Press and Public under Section 1 of the Public Bodies
(Admissions to Meetings) Act 1960, as amended, during consideration of Item 21 on the agenda
as the identity of firms tendering for the contract is not in the public interest.
22. CHRISTMAS LIGHT TENDER (Appendices K(i) and K(ii))
To appoint a contractor for the period 2015 - 2017
Victoria Hall, 39 High Street, Oakham, Rutland, LE15 6AH
Telephone: 01572 723627
e-mail: enquiries@oakhamtowncouncil.gov.uk
AN EXTRA MEETING OF OAKHAM TOWN COUNCIL
WEDNESDAY 19TH AUGUST 2015 AT 7.00 PM
AT THE OFFICES OF OAKHAM TOWN COUNCIL,
VICTORIA HALL, 39 HIGH STREET, OAKHAM
Members of the public attending this meeting are advised that it will be
filmed and recorded, or photographed
AGENDA
1. APOLOGIES - Standing Order 1(u)
(i) To receive apologies for absence
(ii) To decide whether to approve absences
2. DECLARATIONS OF INTEREST
Members are asked to declare, if required:
(i) Any Disclosable Pecuniary Interest they may have in respect to items on the agenda
(ii) Any other interest they may have in respect to items on the agenda
Members are also reminded to inform the Clerk of any changes in their Register of Members’
Interests
3. MINUTES (Appendix A)
To confirm the minutes of the meeting of Oakham Town Council held on Wednesday July 22nd
2015
4. COUNCILLOR’S QUESTIONS
To answer questions previously notified to the Clerk under Standing Order 9
(Members note that 72 hours’ notice is now required)
5. CHAIRMAN AND MEMBER’S REPORTS
To receive a report from the Chairman on functions attended and to receive reports from
Members who have attended meetings on behalf of Oakham Town Council
(Members intending to report should inform the Clerk prior to the meeting)
6. CLERK’S REPORT – For information only
To receive a report from the Clerk
7. DEPUTATIONS BY THE PUBLIC
Members of the Public are invited to address the meeting in accordance with procedures laid
down in Standing Orders 1(d) – 1(i)
8. AUDIT OF ACCOUNTS (Appendix B)
To consider a report and to decide whether to agree to the following proposal from Cllr
Brookes:
I propose Oakham Town Council appoint an external auditor to conduct an audit of the
2014 - 2015 accounts so that confidence in the Council’s accounts can be regained.
9. REPORT FROM STREETS ACCOUNTANTS (Appendix C)
(i) To consider and to resolve whether to accept the report’s findings as detailed on Page 5
of the report.
(ii) To agree to consider the recommendations contained in the report at a future date.
10. SUSPENSION OF STANDING ORDERS
To resolve to suspend Standing Order 12(a) in order that Item 11 on the agenda can be
considered
11. ACCOUNTS 2014 – 2015 (Appendix D)
To resolve to approve the re-stated accounts for 2014 / 2015
12. AUTHORISATION TO PAY INVOICES OVER £5000
To authorise payment of the following relating to the installation of the new skateboard facility
in Cutts Close subject to satisfactory completion of remedial works
(i) Caloo Limited (Appendix E(i))
Invoice No. 2210 for £35,340.00
(£29,450.00 + £5,890.00 VAT)
(ii) Caloo Limited (Appendix E(ii)
Invoice No. 2235 for £12,654.00
(£10,545.00 + £2,109.00 VAT)
13. AUTOMATIC ENROLMENT (Appendix F)
To consider a report and to make any decisions as required
14. RISK MANAGEMENT REVIEW (Appendix G)
To consider a report and to decide whether to authorise an external Risk Management Review
15. FORMER FITNESS CENTRE
To approve the appointment of a firm of architects to draw up plans and tender documents, to
submit any planning applications required on behalf of the Council and to ensure any other
statutory requirements are met.
16. SCHEDULE OF PAYMENTS (Appendix I)
To decide whether to approve the Schedule of Payments from June 1st 2015 to August 6th 2015
17. STATEMENT OF ACCOUNTS (Appendix J)
To decide whether to approve the Statement of Accounts to August 6th 2015
18. SUSPENSION OF STANDING ORDERS
To resolve to suspend Standing Order 12(a) in order that Items 19 and 20 on the agenda can be
considered
19. REVISION OF WORKING GROUPS (Appendix H)
To consider a report from the Chairman of the Council and to make decisions as appropriate
20. TOWN COUNCIL REPRESENTATIVE TO THE TRUSTEES OF THE VICTORIA
HALL
To discuss the issue and to make any decisions as appropriate
21. EXCLUSION OF PRESS AND PUBLIC
To decide whether to exclude the Press and Public under Section 1 of the Public Bodies
(Admissions to Meetings) Act 1960, as amended, during consideration of Item 21 on the agenda
as the identity of firms tendering for the contract is not in the public interest.
22. CHRISTMAS LIGHT TENDER (Appendices K(i) and K(ii))
To appoint a contractor for the period 2015 - 2017
