Oakham Town Council
Victoria Hall, 39 High Street, Oakham, Rutland, LE15 6AH
Telephone: 01572 723627
e-mail: enquiries@oakhamtowncouncil.gov.uk
TO: ALL MEMBERS OF THE TOWN COUNCIL
IN ACCORDANCE WITH THE REQUIREMENTS OF THE LOCAL GOVERNMENT ACT 1972
YOU ARE HEREBY SUMMONED TO ATTEND A MEETING OF OAKHAM TOWN
COUNCIL, WEDNESDAY 13th SEPTEMBER 2017 AT 7.00 PM, AT THE OFFICES OF
OAKHAM TOWN COUNCIL,VICTORIA HALL, 39 HIGH STREET, OAKHAM, RUTLAND
LE15 6AH
Allison Greaves
Clerk to the Council
7th September 2017
THE MEETING OF
OAKHAM TOWN COUNCIL
WEDNESDAY 13TH SEPTEMBER 2017 AT 7.00PM
AT THE OFFICES OF OAKHAM TOWN COUNCIL,
VICTORIA HALL, 39 HIGH STREET, OAKHAM
Members of the public attending this meeting are advised that it will be
filmed and recorded, or photographed
AGENDA
1. APOLOGIES - Standing Order 1(u)
(i) To receive apologies for absence
(ii) To decide whether to approve absences
2. DECLARATIONS OF INTEREST
Members are asked to declare, if required:
(i) Any Disclosable Pecuniary Interest they may have in respect to items on the agenda
(ii) Any other interest they may have in respect to items on the agenda
Members are also reminded to inform the Clerk of any changes in their Register of Members’
Interests
3. MINUTES (Appendix A)
To confirm the minutes of the meeting held on Wednesday 9
th August 2017
4. CHAIRMAN AND MEMBER’S REPORTS (Appendix B)
To receive a report from the Chairman on functions attended and to receive reports from
Members who have attended meetings on behalf of Oakham Town Council
5. COUNCILLOR’S QUESTIONS (Appendix C)
A question from Cllr Brookes that was previously notified to the Clerk under Standing Order 9
6. CLERK’S REPORT – For information only
To receive a report from the Clerk
7. DEPUTATIONS BY THE PUBLIC
Members of the Public are invited to address the meeting in accordance with procedures laid
down in Standing Orders 1(d) – 1(i)
8. WORKING GROUPS AND STEERING GROUPS STRATEGY (Appendices Di - Div)
To receive written reports from Working Groups and Steering Groups and to make any
decisions as appropriate:
(i) Neighbourhood Plan Steering Group
(ii) Finance
(iii) Policies and Procedures
(iv) Promotions and Publicity Working Group (to follow)
9. POPPIES ON LAMPOSTS (Appendix E)
To consider a report and to make any decisions as appropriate
10. WWI COMMEMORATION EVENT (Appendix F)
To consider a report and to make any decisions as appropriate
11. FREEMAN (Appendix G)
To consider a report and to make any decisions as appropriate
12. REQUEST TO USE CUTTS CLOSE (Appendix H to follow)
To consider a request from Circus Vladimir and grant permission to hire Cutts Close
at a rate of £115.00 per night
13. PARKING REVIEW – SCHEME PROPOSAL FORM (Appendix I)
To consider a proposal from the Longhurst Group regarding a residents parking scheme
waiting restrictions in Derwent Drive
(i) Are Council happy to support the proposal?
(ii) Would the Council be willing to make a financial contribution?
14. AMENDMENT TO STANDING ORDERS (Appendix J)
To consider a report and to make any decisions as appropriate
15. WORKING WITH OAKHAM TOWN PARTNERSHIP (Appendix K)
To consider a report and to make any decisions as appropriate
16. CLLR BROOKES – CONDUCT COMPLAINTS (Appendices Li – Lii)
To consider a report and to make any decisions as appropriate
17. STATEMENT OF ACCOUNTS (Appendix M)
To decide whether to approve the Statement of Accounts – August 2017
18. FINANCIAL RESERVES BANKING ACCOUNTS (Appendix N)
To receive a report for information only
19. REIMBURSMENT OF EXPENSES (Appendix O)
To authorise a payment of £58 for a course fee and travel expenses
20. EXTRAORDINARY MEETING
Do members wish to respond and call an Extraordinary meeting for 18th September 2017 to
discuss?
(i) Local Plan Review
(ii) Electoral Review of Rutland: Ward Arrangements
21. EXEMPT ITEMS
To resolve to exclude the Press and Public under Section 1 of the Public Bodies (Admissions to
Meetings) Act 1960, as amended, during consideration of Items 22, 23, 24 and 25 on the agenda
as they concern contractual and confidential matters
22. MINUTES (Appendix P)
To confirm the minutes of the meeting held on Wednesday 19th July 2017
23. OCC BUILDING (Appendix Q)
To consider a report and to make any decisions as appropriate
24. CO-OPTION (Appendix R)
Consider recommendations from the co-option interview panel and to make any decisions as
appropriate relating to those recommendations
25. VOTE OF NO CONFIDENCE IN THE CHAIRMAN
Presented by Cllrs Lucas and Brookes
13-09-17 Agenda
Item 4 – Appendix B – Chairmans report for Sept 2017 Council meeting
Item 5 – Appendix C – Councillor Question
Item 8 – Appendix Di – Neighbourhood Plan Steering Group
Item 8 – Appendix Dii – Finance
Item 8 – Appendix Diii – Policies and Procedures
Item 8 – Appendix Div – Promotions and Publiciity Working Group
Item 9 – Appendix E – Lampost Poppies
Item 10 – Appendix F – WWI Commemoration Event
Item 11 – Appendix G – FREEMAN
Item 12 – Appendix H – Request to use Cutts Close
Item 13 – Appendix I – Parking Review
Item 14 – Appendix J – Amendments to SOs August 2017
Item 15 – Appendix K – Working with OTP
Item 16 – Appendices Li-Lii – Cllr Brookes – Conduct Complaints Sept 17
Item 17 – Appendix M – Statement of Accounts
Item 18 – Appendix N – Financial Reserves Banking Accounts
Item 19 – Appendix O – Reimbursement of Expenses
